REFUND/CANCELLATION POLICY
All cancellations must be in writing, return receipt requested and shall become effective when received by MAPS. Both the Exhibitor and MAPS acknowledge that MAPS will sustain substantial losses if the Exhibitor cancels its application and Contract. Even though MAPS will exercise its best efforts to mitigate the damages associated with the exhibitor cancellation, the parties agree that the event producers will nevertheless incur substantial losses that cannot be precisely determined. Due to the difficulty of determining and providing said losses, the Exhibitor agrees to pay the following as liquidated damages if the Exhibitor cancels its exhibit space on or within the time periods specified below. 50% reimbursement of total exhibit space fee if request is made prior to February 1, 2012

Cancellation requests made February 1, 2012 and after are not eligible for reimbursement or credit under this policy, but will be reviewed on a case by case basis dependent on overall booth sales, demand, and cancellation time frame. All payments made or due to MAPS shall be fully earned and non-refundable, in consideration for expenses incurred by MAPS and its lost or deferred opportunity to provide exhibit space to others. All cancellation fees that may become due hereunder are acknowledged by the Exhibitor as liquidated damages and are not applicable toward any future MAPS sponsored shows or events. MAPS will invoice Exhibitor for cancellation fees in excess of payments. Invoices for cancellation fees are due upon receipt. This balance must be paid in full before exhibitor can exhibit in any other MAPS Events.

There will be no refunds for any occurrence, acts of nature, natural or manmade, beyond the control of the event management that forces the closure of the event or limits the size of the audience.

Exhibitor space is limited. If you are interested in getting involved with MAPS or participating at an upcoming conference,  please call 855.447.4200 x 201 to inquire about opportunities or email exhibitors@MedMAPs.org to request a copy of the exhibitor information package.